Privacy Policy

Privacy Policy

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this privacy policy.

The use of our website is usually possible without providing personal data. As far as personal data (e.g. name, address or e-mail addresses) is collected on our pages, this is always done on a voluntary basis, as far as possible. This data will not be passed on to third parties without your express consent.

We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.

You can find an overview of our measures within the framework of the General Data Protection Regulation (GDPR) here: Taxdoo and the GDPR.

1. Name and contact details of the data controller and the data protection officer

This privacy policy applies to data processing by:

Controller: Taxdoo GmbH (in the following: Taxdoo)

Alter Wandrahm 13
20457 Hamburg

E-mail: privacy@taxdoo.com

Phone: +49 (0)40 – 3688 145-0

Fax: +49 (0)40 – 3688 145-98

Taxdoo’s data protection officer can be reached at the following address:

Thomas Regier

DataCo GmbH

Dachauer Straße 65

80335 München, Germany

E-mail: datenschutz@dataguard.de

Phone: +49 (0) 89 740 045 84-0

2. Collection and storage of personal data and the nature and purpose of their use

a) When visiting the website

When you access our website www.taxdoo.com, information is automatically sent to the server of our website by the browser used on your device. This information is temporarily stored in a so-called log file. The following information is recorded without your intervention and stored until it is automatically deleted:

  • IP address of the requesting computer
  • Date and time of access
  • Name and URL of the retrieved file
  • Website from which the access takes place (referrer URL)
  • the browser used and, if applicable, the operating system of your computer and the name of your access provider.

We will process the aforementioned data for the following purposes:

  • to provide a smooth connection of the website
  • to provide of a comfortable use of our website
  • to evaluate system security and stability and
  • for other administrative purposes.

The legal basis for data processing is Art. 6 para. 1 s. 1 lit. f GDPR.

b) When registering for our newsletter

If you have expressly consented in accordance with Art. 6 para. 1 s. 1 lit. a GDPR, we will use your e-mail address to send you our newsletter on a regular basis. To receive the newsletter, it is sufficient to provide an e-mail address. It is possible to unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you are welcome to send your unsubscribe request at any time by e-mail to info@taxdoo.com.

c) When using our contact form

If you have any questions, you may contact us using a form provided on the website. It is necessary to provide a valid e-mail address so that we know who the enquiry comes from and can answer it. Further information can be provided voluntarily.

Data processing for the purpose of contacting us is carried out in accordance with Art. 6 para. 1 s. 1 lit. a GDPR on the basis of your voluntarily given consent. The personal data we collect for the use of the contact form will be automatically deleted after completion of the request you have made.

d) When ordering our service packages

You have the possibility to conclude an online contract for the right to use the software via our website www.taxdoo.com. The data you enter will be stored by us and used to draw up your contract. The data will be deleted after termination of the contract and expiration of the tax retention obligations.

The legal basis for data processing is Art. 6 para. 1 s. 1 lit. b GDPR.

Our legitimate interest follows from the aforementioned purposes of data collection. Under no circumstances do we use the collected data for the purpose of drawing conclusions about your person. Furthermore, we use cookies and analysis services when you visit our website. You will find more detailed explanations on this under items 8 and 9 of this privacy policy.

3. Transmission of data

Your personal data will not be transmitted to third parties for purposes other than those listed below. We only pass on your personal data to third parties if:

  • you have given your express consent in accordance with Art. 6 para. 1 s. 1 lit. a GDPR
  • the disclosure is necessary pursuant to Art. 6 para. 1 s. 1 lit. f GDPR for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,
  • in the event that there is a legal obligation to transmit the data pursuant to Art. 6 para. 1 s. 1 lit. c GDPR, and/or
  • this is legally permissible and required under Art. 6 para. 1 s. 1 lit. b GDPR for the processing of contractual relationships with you.

4. Data subject rights

You have the right:

  • to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information on the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right of rectification, cancellation, restriction of processing or opposition, the existence of a right of appeal, the origin of your data, if not collected by us, as well as the existence of automated decision making including profiling and, if applicable, meaningful information on the details of such data;
  • pursuant to Art. 16 GDPR, to demand without delay the correction of incorrect or incomplete personal data stored by us;
  • pursuant to Art. 17 GDPR to demand the deletion of your personal data stored with us, unless processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • pursuant to Art. 18 GDPR, to demand the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to delete it and we no longer require the data, but you require it for the assertion, exercise or defence of legal claims or you have lodged an objection to the processing pursuant to Art. 21 GDPR;
  • pursuant to Art. 20 GDPR, to receive your personal data that you have provided us with in a structured, common and machine-readable format or to request its transfer to another data controller;
  • pursuant to Art. 7 para. 3 GDPR, to revoke your consent to us at any time. As a result, we may no longer continue data processing based on this consent for the future, and
  • pursuant to Art. 77 GDPR, to complain to a supervisory authority. As a rule, you can turn to the supervisory authority of your usual place of residence or workplace or to the supervisory authority of our company headquarters.

5. Right to object

If your personal data are processed on the basis of legitimate interests in accordance with Art. 6 para. 1 s. 1 lit. f GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR if there are reasons for doing so arising from your particular situation or if the objection is directed against direct marketing. In the latter case, you have a general right of objection, which will be implemented by us without the need to indicate any special situation. If you wish to exercise your right of revocation or objection, simply send an e-mail to info@taxdoo.com.

6. Data security

We use the common SSL (Secure Socket Layer) procedure during your website visit. We also use suitable technical and organisational security measures to protect your data against accidental or deliberate manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

7. Updates and amendments to the privacy policy

This data protection declaration is currently valid and was last modified in May 2018. Due to the further development of our website and offers described above or due to changed legal or official requirements, it may become necessary to change this privacy policy. You can access and print out the then-current privacy policy at any time on the website at https://www.taxdoo.com/disclaimer.

8. Cookies

We use cookies on our website. These are small files that are automatically created by your browser and stored on your device (laptop, tablet, smartphone or similar) when you visit our site. Cookies do not cause any damage to your device, and do not contain viruses, Trojans or other malware. Information is stored in the cookie that is related to the specific device used. This does not mean, however, that we obtain direct knowledge of your identity. The use of cookies serves on the one hand to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted when you leave our site.

In addition, we also use temporary cookies to optimise user-friendliness, which are stored on your device for a certain fixed period of time. If you visit our site again to make use of our services, we will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again. On the other hand, we use cookies to record statistics about the use of our website and to evaluate it for the purpose of optimising our offer for you. These cookies enable us to automatically recognize that you have already been with us when you visit our site again. These cookies are automatically deleted after a defined time.

The data processed by cookies is required for the above-mentioned purposes to protect our legitimate interests and those of third parties in accordance with Art. 6 para. 1 s. 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or so that a message always appears before a new cookie is created. However, completely deactivating cookies may mean that you cannot use all the functions of our website.

9. Tracking tool Google Analytics

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1 s. 1 lit. f GDPR.

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses so-called “cookies”. These are text files which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of this website such as

  • Browser type/version,
  • the operating system used,
  • Referrer URL (the previously visited page),
  • Host name of the accessing computer (IP address),
  • Time of the server request,

are transmitted to a Google server in the USA and stored there.

However, in the event that IP anonymisation is activated on this website, your IP address will be shortened by Google within a member state of the European Union or another signatory state to the Agreement on the European Economic Area before this transmission to the USA happens. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet. The IP address transmitted by your browser within the framework of Google Analytics is not combined with other data from Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

As an alternative to the browser add-on, especially in the case of browsers on mobile devices, you can also prevent Google Analytics from recording the data by clicking on this link. An opt-out cookie is set to prevent future collection of your information when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will need to set the opt-out cookie again.

You can find further information on data protection in connection with Google Analytics in the Google Analytics Help section (https://support.google.com/analytics/answer/6004245?hl=de).

10. Social media plugins

On our website, we use social plugins from the social networks Facebook, Twitter, Xing and Linkedin on the basis of Art. 6 para. 1 s. 1 lit. f GDPR to make our company better known. The underlying advertising purpose is to be regarded as a legitimate interest within the meaning of the GDPR. The responsibility for privacy compliance of those services is on the respective providers. The integration of these plugins by us is done by the so-called two-click method to protect visitors of our website in the best possible way.

a) Facebook

Our pages integrate plugins from the social network Facebook, provided by Facebook Inc.m 1 Hacker Way, Menlo Park, California 94025, USA. You can recognize the Facebook plugins by the Facebook logo or the “Like Button” (“Like”) on our site. An overview of the Facebook plugins can be found here: http://developers.facebook.com/docs/plugins/. This is an offer from Facebook.

When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. The content of the plugin is transmitted by Facebook directly to your browser and integrated into the website by it. Facebook thereby receives the information that you have visited our site with your IP address. If you click the Facebook “Like-Button” while you are logged in to your Facebook account, you can link the contents of our pages on your Facebook profile. This allows Facebook to associate your visit to our Pages with your user account. We would like to point out that we, as the provider of the Pages, have no knowledge of the content of the transmitted data or its use by Facebook.

Facebook may use this information for the purposes of advertising, market research and the design of the Facebook Pages in line with requirements. For this purpose, Facebook creates usage, interest and relationship profiles, e.g. to evaluate your use of our website with regard to the advertisements displayed on Facebook, to inform other Facebook users about your activities on our website and to provide other services associated with the use of Facebook.

You can find more information on this in the Facebook privacy policy at https://www.facebook.com/about/privacy/. If you do not want Facebook to be able to assign visits to our sites to your Facebook user account, please log out of your Facebook user account.

b) Twitter

On our website you will find plugins of the short news network of Twitter Inc. (Twitter). You can recognize the Twitter plugins (tweet button) by the Twitter logo on our site. An overview of tweet buttons can be found here (https://about.twitter.com/resources/buttons). If you access a page on our website that contains such a plugin, a direct connection is established between your browser and the Twitter server. Twitter thereby receives the information that you have visited our site with your IP address. If you click on the Twitter “tweet button” while you are logged in to your Twitter account, you can link the contents of our pages on your Twitter profile. This allows Twitter to associate your visit to our pages with your user account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by Twitter.

If you do not want Twitter to be able to link your visit to our pages, please log out of your Twitter user account.

For further information, please refer to the Twitter privacy policy (https://twitter.com/privacy).

c) Xing

On our website we use social media plugins from Xing SE, Dammtorstraße 30, 20354 Hamburg, Germany, to make their use more personal. For this we use the “SHARE” button. This is an offer from Xing. When you access a page of our website that contains such a plugin, your browser establishes a direct connection with the Xing servers. The content of the plugin is transmitted by Xing directly to your browser, which integrates it into the website.

Through the integration of the plugin, Xing receives the information that your browser has called up the corresponding page of our website, even if you do not have a Xing account or are not currently logged in to Xing. This information (including your IP address) is transmitted by your browser directly to a Xing server and stored there.

If you are logged on to Xing, Xing can directly assign your visit to our website to your Xing account. If you interact with the plugins, for example, by clicking the “SHARE” button, the corresponding information is also transmitted directly to a Xing server and stored there. The information is also published on Xing and displayed to your Xing contacts.

Xing may use this information for the purposes of advertising, market research and the design of Xing pages to meet your needs. For this purpose, Xing creates usage, interest and relationship profiles, e.g. to evaluate your use of our website with regard to the advertisements displayed on Xing, to inform other Xing users about your activities on our website and to provide other services associated with the use of Xing.

If you do not want Xing to associate the data collected via our website with your Xing account, you must log out of Xing before visiting our website. For the purpose and scope of data collection and the further processing and use of data by Xing, as well as your rights and setting options for protecting your privacy, please refer to the Xing data protection information (https://www.xing.com/privacy/).

d) LinkedIn

Our website uses social media plugins from LinkedIn Ireland U.C., Wilton Place, Dublin 2, Ireland, to personalize its use. For this we use the “SHARE” button. The plugins are marked with a LinkedIn logo, for example in the form of an “in” in an underlaid square. This is a LinkedIn offer. If you visit a page of our website that contains such a plugin, your browser will establish a direct connection to the LinkedIn servers. The content of the plugin is transmitted by LinkedIn directly to your browser, which integrates it into the website.

By embedding the plugin, LinkedIn receives the information that your browser has called the corresponding page of our website, even if you do not have a LinkedIn account or are not currently logged in to LinkedIn. This information (including your IP address, proxy server, browser, add-ons, device identifier, and features of your Internet service provider or mobile operator, including location information) is transmitted directly from your browser to a LinkedIn server in the United States and outside the United States, where it is stored.

If you are logged in to LinkedIn, LinkedIn can directly associate your visit to our website with your LinkedIn account. When you interact with the plugins, for example when you click the “SHARE” button, the information is also sent directly to a LinkedIn server and stored there. The information is also published on LinkedIn and displayed to your LinkedIn contacts.

LinkedIn may use this information for the purposes of advertising, market research, and customization of LinkedIn pages. For these purposes, LinkedIn may create usage, interest and relationship profiles, for example, to evaluate your use of our website with respect to the advertisements you see on LinkedIn, to inform other LinkedIn users of your activities on our website, and to provide other services related to your use of LinkedIn.

If you do not want LinkedIn to associate information collected through our website with your LinkedIn account, you must log out of LinkedIn before visiting our website. For the purpose and extent of data collection and LinkedIn’s further processing and use of the data, as well as your rights and privacy preferences, please refer to the LinkedIn Privacy Policy (https://www.linkedin.com/legal/privacy-policy).

11. Customer survey

In order to continuously improve our products and services, we carry out customer surveys in which you can participate voluntarily. With your consent, we process the data from the survey exclusively for the purpose of gaining knowledge about the satisfaction of our customers with our products and services and deriving measures to optimize our products and services. In order to be able to assign your data to a certain category, such as the customer segment, the data can initially allow conclusions to be drawn about your person. After the assignment to the different categories, however, the personal reference is completely removed and only the data that is made anonymous by the generation with at least four additional data records is stored permanently.

You can revoke your consent at any time with effect for the future. The legal basis for the processing is Art. 6 Para. 1 S. 1 lit. a) GDPR.

Raffle

You find the terms for raffles in connection with the customer survey on here.